LimeBook REJ – an intelligent system for visitor registration and appointment scheduling
LimeBook REJ LimeBook REJ is an electronic visitor logging system that replaces traditional sign-in books with a modern, digital process for managing guests and contractors. Our application is a comprehensive Visitor Management System, designed for organizations with heightened security requirements, manufacturing facilities, and modern office buildings.
Why is it worth implementing the LimeBook REJ electronic visitor log?
In the era of digitalization, a paper-based guest list at reception poses a GDPR compliance risk and offers low efficiency. LimeBook REJ automates visitor traffic, providing:
- Visitor pre-registration: Register and brief the visitor even before they arrive at the Organization’s premises.
- Always up-to-date evacuation list: Complete information on all individuals present within the Organization.
- Full compliance with GDPR: Visitors’ personal data is secure and not visible to unauthorized individuals.
- Reduced registration time: The ability to operate in a self-service mode using multimedia kiosks helps eliminate queues.
- Improved occupational health and safety: Automatically generated briefings and training materials tangibly enhance safety.
- Professional image: Modern handling of contractors from the very first point of contact.
Digital invitations and contractor pre-registration
LimeBook REJ enables advance visit planning. The system sends SMS and email invitations to visitors, which may include:
- A link to remote registration (reducing on-site processing time).
- Health and safety training and instructions.
- An individual QR code serving as an electronic access pass.
Unattended reception and self-service terminals
The system enables guests to check in independently and complete occupational health and safety training (using the LimeBook SZK module) via multimedia kiosks or tablets. The tablet application guides the user step by step through the registration process, prints a physical access pass, and sends a notification to the visit host.
User-friendly Security and Reception Panel
Provide your security staff with a tool for efficient visitor flow management. The panel enables:
- Real-time view of who is present on the premises.
- Quick verification of the authorizations of external companies and subcontractors.
- Management of visit host substitutions.
Generation of an evacuation list
A security-critical function for generating a list of visitors present in the event of an emergency. The evacuation list is ready to be printed or sent to predefined addresses with a single click.
Security and GDPR compliance
The application complies with personal data protection regulations, ensuring information security. Integration with Active Directory enables access control and simplifies user management.
Flexible configuration and customization
The system offers the ability to customize required document templates and manage user permissions (security desk, host, external company, OHS). Documents can be personalized to meet individual customer requirements.
Features that will optimize your processes
Visit management
- Guest visit handling
- Contractor visit handling
- Handling of other configurable visitor categories
- Handling of visit host substitutions
Invitations and communication
- Sending visit invitations via SMS or email
- Sending work assignment invitations via SMS or email
- Automatic SMS or email notifications to hosts upon a visitor’s arrival
Visitor registration and identification
- Remote visit registration prior to arrival
- Visitor registration at a dedicated invitation terminal
- Automatic visitor identification
- Handling and distribution of electronic passes with QR codes via SMS and email
- Remote or on-site electronic health and safety training (with the LimeBook SZK module)
Reception and access control management
- Unattended reception based on a multimedia kiosk
- Operational panel for security and reception
- Printing physical access passes for visitors
Reporting and security
- Generation of evacuation lists
- Generation of visitor reports
- Generation of event reports
- Support for security and occupational health and safety processes
Integrations and compliance
- Integration with Active Directory (AD)
- Centralized user and permission management
- Compliance with GDPR requirements – consent management forms.
Documents and customization
- Configurable document templates
- Personalization of documents in accordance with organizational requirements
- Option to order additional customized documents according to an individual pricing model.
Permission management
- Support for four permission groups:
- Guardhouse (security desk)
- Inviter (host)
- External company
- BHP / HSE
Do you know how to use LimeBook REJ in your organization?
Write to us. As part of a working group, we will define the scope of digitization and automation and help you carry out the implementation.
