LimeBook SYG – legal protection for whistleblowers and the organization.
LimeBook SYG is a LimeBook system module designed for secure and anonymous reporting of legal violations by whistleblowers, developed in accordance with GDPR and the Whistleblower Protection Act. It provides a structured and controlled process for handling reports, enabling organizations to respond effectively to violations while protecting the identity of reporters.
The module addresses issues related to lack of trust in traditional reporting channels, the risk of exposing whistleblower data, and chaotic or inefficient case management. Through anonymous, two-way communication, it allows clarification of reports without compromising confidentiality. Defined violation categories and a multi-stage workflow ensure that cases reach the appropriate personnel and are handled according to procedures. Automatic notifications, filtering, status monitoring, and reporting support timely fulfillment of statutory obligations, while integration with anti-corruption policies and codes of ethics strengthens compliance, transparency, and organizational trust.
How to ensure legal protection in a company?
Whistleblower protection is a statutory obligation for large and medium-sized companies. It also brings a range of benefits to the organization itself:
- Safe and anonymous reporting of irregularities
Protecting whistleblower identities increases trust and minimizes barriers to reporting violations. - Compliance with legal regulations
Ensures adherence to the Whistleblower Protection Act and GDPR requirements. - Efficient and organized handling of reports
Violation categories and a multi-stage workflow ensure rapid routing of cases to the appropriate personnel. - Full whistleblower protection through anonymous communication
Two-way dialogue allows for clarification of information without revealing the reporter’s identity. - Full control over the process
The administrative panel enables real-time monitoring of report statuses and handling deadlines. - Timely fulfillment of statutory obligations
Automatic notifications help ensure compliance with legal deadlines at every stage. - Strengthening a culture of ethics and transparency
A clear and transparent reporting system fosters trust among employees and business partners.
Anonymous and secure reporting of irregularities
The system allows whistleblowers to report violations without providing personal data. This eliminates fears of retaliation and encourages open sharing of information that might often be overlooked in traditional reporting channels.
Two-way communication with the whistleblower
LimeBook SYG enables dialogue with the whistleblower—allowing for follow-up questions and responses—while maintaining complete anonymity. This makes reports more precise and allows the organization to take appropriate action more quickly.
Defined categories and areas of violations
Reports can be assigned to specific categories, such as corruption, financial misconduct, or health and safety issues. This helps organize submissions and ensures they reach the appropriate departments, eliminating the problem of disorganized case handling.
Multi-stage report workflow
The report handling process can be divided into stages involving different individuals or teams. This ensures compliance with company policies, process transparency, and a reduced risk of overlooking important steps.
Automatic notifications
The system automatically notifies the appropriate people about new reports or status changes, while adhering to statutory deadlines for acknowledgment, resolution, and data retention.
Reporting and integration with company policies
The module generates reports on the number, type, and resolution time of submissions. It also integrates with internal codes of ethics and anti-corruption procedures, supporting legal compliance and promoting transparency.
Features that ensure legal protection in your organization.
Secure reporting of irregularities.
- Secure reporting terminal accessible via QR code or short link.
- Ability to report from the whistleblower’s own device.
- Protection of the reporter’s identity.
- Secure processing of reports in accordance with legal requirements.
- Ability to report violations and irregularities anonymously.
- Ability to schedule a meeting with the authorized report recipient.
Regulatory compliance and data protection.
- Compliance with the Whistleblower Protection Act.
- Compliance with GDPR (RODO) requirements.
- Control of data retention periods in accordance with regulations.
- Ensuring confidentiality and integrity of information.
Two-way communication with the whistleblower
- Conducting dialogue with the whistleblower while maintaining full anonymity.
- Ability to ask follow-up questions.
- Ability to provide responses and feedback.
- Mechanism for approving transcriptions of oral reports.
Violation categories and classification.
- Defining violation categories.
- Handling different reporting areas, including:
- Corruption,
- Financial misconduct,
- OHS violations,
- Other areas in accordance with the organization’s policy.
- Automatic categorization and filtering of reports.
- Routing reports to the appropriate organizational units.
Report handling workflow.
- Configurable, multi-stage report workflow.
- Assigning roles and responsibilities at each stage.
- Minimizing the risk of overlooking key actions.
- Substitution mechanism ensuring process continuity (vacation, sick leave).
Notifications and statutory deadlines.
- Automatic notifications of new reports.
- Automatyczne powiadomienia o zmianach statusów
- Kontrola terminów:
- przyjęcia zgłoszenia,
- action completion,
- data retention.
- Mechanism for monitoring compliance with legally required deadlines.
Reporting and analytics.
- Generating reports on the number of reports.
- Reporting on types and categories of violations.
- Reporting on report handling times.
Integration with organizational policies.
- Integration with internal codes of ethics.
- Integration with anti-corruption policies.
- Support for compliance procedure implementation.
Access and confidentiality management.
- Report management panel for administrators.
- Restricting access to reports to authorized personnel only.
- Control of user roles and permissions within the system.
- Ensuring confidentiality at every stage of the process.
Do you know how to use LimeBook SYG in your organization?
Write to us. As part of a working group, we will define the scope of digitization and automation and help you carry out the implementation.
